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December 13, 2001
October 12, 2001
September 10, 2001
December 13, 2001
Southeast Ohio Training Network
12/13/01 Minutes,
12noon to 3pm
Southern Consortium for Children, Athens, OH
Members present: Loretta Lewis-Wells, President;
Deb Meyer, Immediate Past President and Web Master and Publicist;
Peg Glinter, Vice President; Wendy James, Secretary; Cathy Hunter,
Director; Larry Jageman, Executive Editor; Pat Hoessli, Treasurer;
and Paula Marx
SOTN met at the Southern Consortium for Children,
Dairy Lane, Athens at 12 noon for bagged lunch and networking.
Call to Order: Loretta Lewis-Wells, President
noted that a quorum was present and called the meeting to order
at 12:40 P.M.
1. Review of previous meeting's minutes. The following are corrections
from the October 2001 Minutes: Loretta noted correction in #2. Letter
"g" is to be added and read as follows: g. Pat made motion:
If 30 registrations are not received by 11/02/01, the workshop will
be canceled, fees returned to restraints and board members notified.
Peg seconded, discussion, motion carried.
On Nov 7th, Pat sent back 2 checks to registrants
for the November conference/workshop.
#5, add the word "not." The sentence
will read as follows: Loretta made motion: SOTN will cross-link
with other training websites, such as, but not limited to: Southern
Consortium for Children, SEO-SERRC, Ohio Human Services Training
Systems. Peg seconded, discussion, motion carried. With the above
corrections, Deb made motion to accept the minutes, Peg seconded,
approved.
2. Treasurer's Report. Pat reported that there
was $1600.97 in the treasury. Larry presented SOTN with a bill,
totally $180.00, the bill was to cover his two students' efforts
to produce and mail fall and winter workshop calendars and brochures.
Larry also presented a bill totaling $38.18 for postage. Frog-net
bill totals $9.95 monthly and $120 annually. Peg motion to pay all
outstanding bills, Deb seconded motion, members voted, motion carried.
Pat wrote Larry a check for $218.18.
Post Office Box: Loretta made motion to renew
Post Office Box for a whole year ($40), Wendy seconded motion, Peg
asked that the motion be tabled until the end of the meeting and
until other items could be discussed. Motion tabled.
3. Peg brought up the issue of holding future
workshops. Members discussed issues surrounding the recent cancellation
of the November conference/workshop. There was discussion that SOTN
might be more effective to those it serves by simply being a link
for training workshops, instead of hosting workshops twice annually.
Deb reported that in her opinion SOTN is a "good overview of
training in Southeast Ohio for non-employed professionals."
Pat made the motion to not take any membership money until June
30, 2002, Deb seconded the motion, members voted, motion carried.
Pat made motion to send back the 3 checks, in which 3 professionals
were trying to pay for new memberships. Deb seconded the motion,
members voted, motion carried.
Deb made the motion that SOTN will hold one
training conference annually, in June 2001, Larry seconded the motion,
members voted, motion carried.
4. Discussion of June 2002 conference topics,
date and location. SOTN annual conference to be held June 21, 2002.
After a discussion on various topics, Loretta made the motion for
SOTN to have authority to contact trainer and find a site for June
21, 2002 workshop. Members voted to contact Mr. Tyrone White and
ask him to present his workshop titled, "When Crisis Hits Home."
Wendy to furnish Deb with Tyrone's work number. Deb to research
sites for the conference and will contact Tyrone about presenting
on June 21st. A decision about the site will be made by the second
week in January. Workshop fees will be decided once the site is
decided. Decisions to be made via e-mail.
5. Future meeting dates for 2002 (all meetings
to be held at the Southern Consortium for Children): Jan 31, March
1, April 19, May 17 and June 21. (Note...There is no meeting scheduled
in February) All meetings will begin at 12 noon and end at 3 P.M.
6. Deb reported that those wanting to link
to SOTN need to have their information to Deb. Deb needs the exact
wording as to what the links should say on the SOTN website.
Deb made the motion for SOTN to pay up to
$100 to the student workers for entering information onto the website
and anything (hourly rate) above $100 will be paid by Deb. Minutes
do not reflect a second to the motion or the motion carried.
Updated membership lists were passed out to
all board members.
7. Pat suggested that SOTN use the funds in
the treasury to pay for the June conference/workshop. Wendy agreed
with Pat. Pat also informed the board members that she would not
accept the position of treasurer after the June 2002 election.
Next SOTN Meeting will be January 31, 2002
at the Southern Consortium for Children, Dairy Lane, Athens at 12
noon.
Meeting was adjourned at 3:30 P.M.
Respectfully submitted, Wendy S. James, SOTN Secretary
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October 12, 2001
Southeast Ohio Training Network
(SOTN)
10/12/01 Minutes, 12:00pm-3:00pm
Southern Consortium for Children, Athens OH
Executive Board Members present:
Loretta L. Lewis-Wells, President; Peg Glinter, Vice-President;
Pat Hoessli, Treasurer; Candy McBride, Director; Cathy Hunter, Director;
Carole Alder, Director; Larry Jageman, Executive Editor.
1. Loretta L. Lewis-Wells called the meeting
to order and noted a quorum was present.
2. SOTN Workshop "Alternative Therapies"
scheduled Friday, November 9, 2001, Carpenter Inn, Carpenter, Ohio,
registration from 8:30am-9:00am, four speakers between 9:00am-4:15pm.
a. Peg, Cathy, and Pat will work registration.
b. Loretta made the motion: Consumers of behavioral healthcare
services and family members may attend November workshop for the
$35.00 registration fee. Peg seconded, discussion, motion carried.
c. Loretta made the motion: From this time forward, SOTN
Executive Board Members may attend SOTN workshops for a fee to cover
food costs. Pat seconded, discussion, motion carried. Food cost
fee is $12.00 for November workshop.
d. Pat made the motion: From this time forward, SOTN cancellation
policy will be as follows: no refunds will be issued; individuals
or groups may send a substitute attendee; individuals and groups
who register by telephone/email/website/FAX or any other means and
do not remit payment for workshop/training, will be billed for food
costs. Peg seconded, discussion, motion carried.
e. Pat made the motion: Larry will mail the SOTN brochure
for "Alternative Therapies" workshop to the 10/12/01 revised
mailing list and utilize the remaining $18.00 in the Student Activity
Account for postage. Peg seconded, discussion, motion carried.
f. Executive Board reviewed and revised the mailing list
for November workshop mailing. Peg will forward list to Larry.
3. Candy volunteered to contact (phone) the current/past SOTN member
mailing list to complete revision process.
4. Loretta made the motion: Candy and her assistant will contact
the mailing list to obtain the following information: identify person(s)
responsible for professional development, staff training, quality
assurance; identify if person listed is a representative for an
agency/group/organization or is an individual; mailing address (work
and home); if they were an individual member, do they want SOTN
mail sent to home or work address and do they want email sent to
home or work email; county; telephone number (work and home); email
address (work and home); website; FAX; number of full-time employees.
Cathy seconded, discussion, motion carried.
5. Loretta made motion: SOTN will cross-link with other training
websites, such as but limited to: Southern Consortium for Children,
SEOSERC, Ohio Human Services Training Systems. Peg seconded, discussion,
motion carried.
6. Cathy made the motion: Effective 10/12/01, discontinue SOTN Training
Calendar as currently developed, published, and distributed. Peg
seconded, discussion, motion carried.
7. Candy made motion: SOTN will utilize the SOTN website and an
inexpensive tri-fold brochure to publicize trainings. Cathy seconded,
discussion, motion carried.
8. SOTN tri-fold training brochure may list website and other contact
information of other training groups affiliated with SOTN; however,
will not duplicate other groups' training calendars. Additional
discussion needed as to brochure design and content. Topic placed
on agenda for December.
9. Larry reported the SOTN Training Calendar for Oct/Nov/Dec. 2001
had not been printed and did not have a draft for Board review.
10. Pat made the motion: Cancel the current SOTN Training Calendar
being developed for October, November, and December 2001. With documentation
of hours worked, SOTN will pay the student for the work she has
completed and reimburse up to a total of one hundred dollars ($100.00).
If work charge is more than $100.00, Treasure will bring the bill
before the November SOTN Executive Board Meeting for a vote. Cathy
seconded, discussion, motion carried.
11. Board discussed possibility of utilizing the money saved from
not publishing the SOTN Training Calendar into speaker fees for
SOTN's June 2002 workshop. Topic placed on agenda for December.
12. Board discussed possibility of increasing registration fees
for June workshop. Topic placed on agenda for December.
13. Larry will develop and bring a copy of SOTN history to the November
meeting or forward to Loretta.
14. Carole made the motion: After Candy has updated current/past
member mailing list, Loretta, as Membership Chair, will mail a postcard
to the revised list to solicit memberships. SOTN will pay for postcards
and postage. Peg seconded, motion carried.
15. Peg made the motion: After the postcard campaign has been completed,
a separate membership campaign will be initiated to contact agencies/groups/organizations
not on the current mailing list. Carole seconded, discussion, motion
carried.
16. Discussion tabled regarding IRS 501 (c) 3 tax-exempt and Tax
ID status. Topic place on agenda for December.
17. Discussion of Website place on agenda for November.
18. Board members are reminded to document hours volunteered to
SOTN on the In Kind form. It is important to document In Kind hours
for the purposes of using these hours as a waiver for individual
and organizational membership fees and to be eligible for reduced
SOTN workshop registration fees.
19. Loretta presented the following Membership Recruitment ideas:
to schedule a Board Retreat to explore where we are and where we
want to go in the next twelve months, who do we have on our Board
and who do we need to have on our Board to accomplished our goals,
target and recruit two to three additional people to serve on the
Board, establish Membership as an Officer position, conduct Board
training for ourselves. This topic has been placed on the agenda
for December 2001.
20. Peg made the motion: SOTN will not conduct a gift exchange in
December. Pat seconded, discussion, motion carried.
21. Next Executive Board Meeting will be held immediately following
the November 9th workshop at Carpenter Inn.
22. The December Executive Board Meeting will be held at Southern
Consortium for Children. (We may order food to be delivered. We
need to set a date. Friday 7 and 16, Thursday 15 are not available.
Email to Loretta the dates you are available.) Topic of date and
food placed on agenda for November.
23. Pat invited SOTN to attend her dance recital in Lancaster, Ohio,
on November 7 at 7:30pm. Contact Pat for details. Happy hoofing.
:)
24. Loretta thanked the Board for their dedication and hard work
in resolving some long-standing issues. She adjourned the meeting
at 3:00pm.
Respectfully submitted, Loretta L. Lewis-Wells
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Sepetember 10, 2001
Southeast Ohio Training Network (SOTN)
Executive Board Minutes
Monday, September 10, 2001
1:00pm--3:00pm, Toscanos Restaurant (networking 12:00pm--1:00pm).
Executive Board Members present: Loretta Lewis-Wells, President;
Deb Meyer, Immediate Past President and Web Master/Publicist; Peg
Glinter, Vice President; Pat Hoessli, Treasurer; Candy McBride,
Director; Cathy Hunter, Director; Larry Jageman, Executive Editor.
1.Loretta Lewis-Wells called the meeting to
order and noted a quorum was present.
2.Treasure Report: Pat Hoessli reported today's
balance was $1,358.00. Peg Glinter made motion to accept Treasure
Report as read; Loretta Lewis-Wells seconded motion; dicussion;
motion carried by unanimous vote.
3.SOTN Workshop "Alternative Therapies": scheduled for
Friday, November 9, 2001, Carpenter Inn, Carpenter, Ohio, registration
from 8:30am to 9:00am, four speakers between 9:00am--4:15pm. Discussed
speakers and topics; selected four speakers to present the following:
sound therapy, hypnobehavioral therapy, therapeutic touch, and a
therapy from India. Discussed fees to cover the cost of food, printing,
mailing, and coping fees. Deb Meyer will draft a brochure and Loretta
will proof. Members are requested to submit names of individuals
who train or practice alternative therapies or medicine to be distributed
as a workshop handout. Motion: Deb Meyer made motion to approve
and proceed with alternative Therapies Workshop; Candy seconded;
discussion; motion carried by unanimous vote.
4.Website: Deb Meyer reported most problems with website have been
corrected. She will receive training to be able to make updates
herself to website. Frognet is now the carrier. The new website
address is: www.frognet.net/~sotn
5.Website Motion: Loretta Lewis-Wells made the motion that once
the website has been revised and operational, the training schedules
will be free for anyone to view for three months. After three month
period, the training schedules will be password protected to members
only. Peg Glinter seconded motion; discussion; motion carried by
unanimous vote.
6.Revised Membership Lists: Larry Jageman circulated two lists and
the group reviewed and deleted duplicate names and of those we knew
had moved or changed jobs. Larry will type revised list and distribute
at next SOTN meeting. Once Loretta receives the revised list, she
will mail another membership solicitation letter.
7.Calendar Motion: Larry Jageman made the motion that SOTN hire
a student for $250 to produce the SOTN Calendar (solicit input and
format information); SOTN will print 75 copies; total cost of producing
and mailing calendars approved for $400.00. Candy McBride seconded;
discussion; motion carried by unanimous vote.
8.Audit of SOTN Books: An audit of our books by a CPA is necessary.
Peg Glinter will check with an individual she knows to see if they
are available to complete an audit probono.
9.Open Committee Chair Position: SOTN needs to recruit someone to
fill the Membership Committee Chair.
10.501(c)3 tax exempt and Tax ID status: no progress.
11.Inkind Documentation: Board Members are reminded to keep documentation.
12.Next meeting scheduled for Friday, October 12, 2001, 12:00pm--3:00pm
at Southern Consortium for Children.
13.Loretta adjourned the meeting at 3:00pm.
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September minutes
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Other
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10, 2001.pdf
Dec,
2000
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