Guidance, Counseling and Scheduling

Guidance services are available for all students to help them in making decisions concerning courses in high school, personal problems, and vocational and educational plans beyond high school. Aside from planned programs, counselors are available for personal conferences during the school day to help with:

1. Any personal problem
2. Changes in levels or other course adjustments
3. Information regarding colleges- selecting a college, admissions and admissions testing, financial aid
4. Career plans- choosing a vocation, post-high school training
5. Testing results - interpretation of test scores and their significance
6. Military information regarding various services and military academies
7. Orientation of student to the school and the curriculum
8. Acquainting students with their school record to review credits, etc.
9. Continuing the above services after graduation, if requested

The guidance department also coordinates other programs for high school or college credit;

1. Advanced Placement examinations are offered each spring in many academic subjects through arrangement with the College Entrance Examination Board. College credit or advanced standing may be granted later for successful completion of these tests while in high school. Ordinarily, accelerated level work is needed to best prepare for A.P. exams. However, some students have been well prepared by taking honors classes or by studying independently.
2. Correspondence courses for enrichment or to meet graduation requirements can be arranged through either American School or University of Kentucky. A correspondence course taken to meet graduation requirements cannot duplicate one offered at AHS unless the student has first attempted the equivalent course in the AHS curriculum.
3. Summer school - Each year (pending school board approval) summer school make up classes are offered in English, Social Studies, and Math. These classes are for make up purposes only and class enrollment will determine whether the course will be taught. A student may earn one credit for a six week class or 1/2 credit for a three week class. Each class meets two hours per day. There will be a fee charged for each class.
4. Vocational programs - a student who plans to enroll in one of the vocational programs is urged to plan ahead and to complete the required courses early. Only English, Math and Social Studies should be left for the last two years. Elective courses that will help prepare for the program should be scheduled.
5. Out-of-school-Study - Any student who will be unable to attend class for a prolonged period of time is urged to meet with a counselor at the earliest possible time to determine what arrangements can be made to continue school work for credit during the absences.

The guidance department exists to assist all students with academic and vocational planning and to assist with addressing social and personal problems. The following is important information related to:

1. Course Levels and Course Selections - At Athens High School each student will be given the opportunity of probing as deeply into a subject as their time, talent and motivation permit. To make such a program a reality, the vast majority of subjects necessary for graduation will be offered at several levels of difficulty. The student may select the level that will allow them the most educational value. Initial level selections will be carefully evaluated by the student's present teacher. All basic classes are by recommendation only.
The various levels are designed to promote student success. This is a basis for establishing a learning environment where the students can be themselves. The choice of each course level of difficulty should be made with the use of past grades, achievement test results(stanine scores), student motivation and teacher recommendation.

A. Basic- These courses are designed for those student who are somewhat deficient in basic skills who will profit from additional help with those skills. Past school grades of mostly D's and some F's with achievement scores in the 2nd or 3rd stanines suggest this level. Placement in this level is by recommendation only of each department, guidance and administration.

B. Comprehensive - These courses are designed for those students who are achieving at an average level. Past marks are mostly C's and some B's. Achievement score stanines are 4,5, or 6. Limited college prep material is presented.

C. Honors - These courses are designed for those students who desire to study a subject in depth. Past marks are mostly B's and some A's. Achievement score stanines are 7 or 8. Rigorous college prep material is presented.

D. Accelerated/Advanced Placement- These courses are design for capable students who are willing to accept the rigorous demands and challenges of a course at an advanced level. Past marks are mostly A's and some B's. Achievement scores stanines are 8 or 9.

All elective courses (with the exception of foreign language) are based on a 4.0 grading scale. Basic classes in English, Social Studies, Science, and Intervention Math are considered remedial in nature and not college prep material. These courses are by recommendation only. Basic courses in Algebra and Geometry are considered two year college prep level work at a slower pace than comprehensive levels. These courses are also by recommendation only.

In addition to selecting the most suitable level of difficulty, the student needs to be aware of any special requirements a course might have. Some courses have certain prerequisites (requirements) which are noted in the course descriptions of the AHS Curriculum Guide.

2. Your Schedule - Your schedule is a school/student contract. It represents all of the courses in which you are enrolled. If you requested a particular course which isn't on your schedule, this is due to conflicts that cannot be avoided. Educational options will be dated and noted on your schedule. This will enable counselors to keep track of your credits and your school progress.

3. Changing Your Schedule- Schedules can be changed only in the guidance office. No change is to be made in courses, rooms, teachers, or times of classes before it has been properly made and recorded in the guidance office. Students must complete their schedule change form and return it to the guidance office. The student's schedule change will not be complete and considered invalid if the schedule change form is not returned to the guidance office.

Your schedule is set for the school year unless one or more of the following exists:
A. A requested required course was not scheduled
B. A drop of an elective to add a study hall
C. The establishment of educational options by meeting the requirements
D. Administrator places student in an intervention class or study hall

4. Guidelines for Dropping a Course- After the fifth week of the semester, courses dropped will appear on the permanent record. These courses will be listed as a withdrawn passing (W/P) or withdrawn failing (W/F). A withdrawn failing (W/F) will be computed into the student's grade point average (G.P.A.) as a "F" for the semester. No class may be dropped during the last half of the semester.

Under administrative assignment, a student may be placed in a study hall instead of attending class, but the course will appear on the permanent record as a "F" for the semester average.

5. Individual Career Plan (ICP)- The ICP is housed in the guidance office. The ICP contains a career planner, educational planner, career skills checklist and record of assessments. This information is collected and revised each year.

6. Student Records Policy- The Athens City Schools have a policy regarding student records which conforms to the requirements of the Family Education Right and Privacy Act. A complete statement of this policy can be obtained in the guidance office. The most important provisions, in brief, are listed;

A. You may see your record. Make an appointment with your guidance counselor
B. You have the right to question any material in your record which you believe to be inaccurate, misleading, or inappropriate
C. Your record will be make available to others outside the school only when you (or your parents/guardian) make or approve the request
D. There is no charge for transcripts, however we do request a stamped envelope for mailing

7. Earning Credits- During your four years at Athens High School you earn units of credit for courses you successfully complete. The total credits required to graduate is 22.

English ----- 4 credits
Social Studies ----- 3 credits
Mathematics ----- 3 credits
Science ----- 2 credits
Health ----- 1/2 credit
Arts/Humanities ----- 1/2 credit
Physical Education ----- 1/2 credit
Practical Technology ----- 1/2 credit
Electives ----- 8 credits

8. Your Record of Credit- Beginning with your work in the ninth grade, your credits are recorded on a permanent record form. This will show the courses you scheduled, the level, the semester grade and the credit earned for each course. These facts along with you attendance record are kept on permanent file. A copy of record is called a Transcript of Credits, which you are likely to need later for employment, college or other school admission, military enlistment, all government applications, etc. The school Registrar is in charge of these records and makes all entries and changes. You may examine your records at any time if you make the request to your counselor. It is the responsibility of each student to monitor yearly credits and graduation status.

9. Minimum Course Load- Students at Athens High School must maintain a minimum of 5.50 credits per year.

10a. Proficiency Testing- The 9th Grade Proficiency Test will be given in October and March of each year. All graduation students must pass all required parts of this test in order to receive a high school diploma. Students will have nine opportunities during high school to pass all sections. An exemption from taking these tests is provided for any student receiving special education services if the student's IEP excuses the student. A student cannot be prohibited from taking the Proficiency Tests.

10b. Ohio Graduation Test- The Ohio Graduation Test will be initially administered in March, 2005 for sophomores. All graduating seniors (class of 2007) must pass all required parts of this test in order to receive a high school diploma. Students will have six opportunities during the calendar years and three opportunities during summer school sessions to pass all sections. There are no exemptions for IEP students. The testing may be taken with accommodations or an alternative assessment may be given for IEP students.

11. The Honor Diploma- To be awarded a diploma with honors, a student who completes the college preparatory curriculum in the high school shall be required to meet at least all but one of the criteria listed:

A. 4 credits of English
B. 3 credits of Mathematics which shall include at least the competencies obtained in Algebra I, Geometry and Algebra II
C. 3 credits of Social Studies
D. 3 credits of Science that include instructional emphasis on the physical, life, and earth and space sciences
E. 3 credits of one Foreign Language or 2 credits each of two Foreign Languages
F. 1 credit of Fine Arts
G. Maintain an overall high school grade point average of at least 3.5 on a 4.0 scale up to the last grading period of the senior year
H. Obtain a composite score of 27 on the ACT test or 1210 on SAT
I. either one unit of business/technology and two additional units in (a) through (f) above or earn three additional units, in (a) through (f) above

12. Early Graduation- Any student contemplating early graduation must complete 22 credits. Students who are candidates for early graduation (11th or mid-12th) may not utilize "aide" credit(s) toward fulfillment of graduation requirements. Only students who have completed all requirements will be permitted to participate in the commencement exercises in June. Other students will receive their diploma upon completion of their requirements. All students interested in early graduation must complete an early graduation form by January, which is available in the guidance office.

13. International/Exchange Student Enrollment Procedures- Students requesting to enter Athens High School on a visa or passport basis must meet enrollment criteria of the Athens City Schools prior to being accepted for enrollment at Athens High School. Information can be obtained in the guidance office.

14. College Visitation- A student may be excused from school to visit a college providing he/she follows the proper procedure:

A. The student must obtain a college visitation form from the attendance office
B. The visitation form must be completed and returned to the attendance office two school days before the visitation is scheduled
C. The student must obtain a verification form to be completed by the Admissions Office at the college visited and return it to the attendance office within two school days after returning from the visit
D. Juniors are limited to three visitations
E. Seniors are not restricted to a number of visitations as long as this privilege is not abused.
F. Any college visitation not following the above procedure will be considered an unexcused absence

15. College/Military Recruitment- A student may be excused from only one class per day to meet with a single recruiter.


1. Work release options can only be obtained by registering in a recognized vocational course such as OWA, OWE and Community-Based Work Study.
2. Attendance in the concurrent enrollment option program will be monitored by AHS personnel.
3. All students enrolled in educational options are eligible for extra-curricular activities as long as they are considered full-time students and meet eligibility requirements for each grading period.
4. If a student drops out of an educational option, he/she will be assigned to study hall until such time that an appropriate schedule change can occur.


Independent study, tutoring, travel, mentoring, correspondence courses, technical school and college courses (concurrent enrollment) are examples of what the Board of Education views as educational options supplementing the regular school program. The following are specifics:

1. All students with high school status are eligible to participate in these programs
2. All educational options are subject to the approval of the superintendent of schools or his/her designee prior to enrollment. The appropriate option forms are available in the guidance office. These include parent approval, instructional plan guidelines and an evaluation plan. Credit cannot be granted if the plan has not been recorded in advance and permission formally obtained.
3. A maximum of six credits may be applied to the 22 credits required for graduation. The following are guidelines for the granting of credit:

1 credit- 120 contact hours with instructor
1/2 credit- 60 contact hours with instructor
1/4 credit- 30 contact hours with instructor

4. A certified teacher will provide instruction and evaluation of all independent study or tutorial programs.
5. Courses and programs should not compete with courses offered in the regular AHS program of studies unless they are not currently being offered or are not being taken for credit.


The Post Secondary Enrollment Options Program allows students with 10 credits to register for college work either for college credit only (Option A) of for both high school and college credit (Option B). Additional information about these options and applications can be obtained in the guidance office. The deadline date is May 1 for Ohio University and Hocking College.


This method is used primarily to complete credit deficiencies or to supplement normal course work. Courses are taken through either the American School in Chicago, Illinois or the University of Kentucky. This work is done under the supervision of the guidance counselors and permission from guidance personnel and parents must be obtained prior to beginning the work. This process can be initiated by contacting your guidance counselor. There are fees for each course.


Students have the option of taking a maximum of two elective courses each semester on a "pass-fail" basis. Courses taken to satisfy a specific graduation requirement or those restricted by a department may not be taken on a pass-fail option. A student wishing to enter a course on a "pass-fail" basis must inform the instructor when he/she enters the class. The student must also complete a "pass-fail" form available in the guidance office and return it within the first eight days of class.

The name of the course, its level and mark of "pass" or "fail" will be written on the student's permanent record. No credit will be given for a failing mark. The "pass-fail" course will be counted toward rank and G.P.A. only if the course is failed.


A student may elect to audit a class for no credit with the permission of the teacher, counselor, and appropriate administrator. This provision will exist only if the student remains a positive influence in the class as determined by the teacher.


Letter grades will be awarded in all classes unless the "pass-fail" option is requested. Evaluation of a student will be done in relationship to the level of the specific course or subject. Thus, an "A" in a regular, comprehensive, or basic class is not the same as an "A" in an honors or accelerated class.

Graduation class rank is required for admission to most colleges and is requested or required by many prospective employers. In an effort to be fair to all students, a procedure has been established that will weigh all grades according to the level of a particular subject.

Point Values

Accelerated --- Honors --- Regular/Comprehensive/Basic
A+ ------- 6.33 ------- 5.33 ------- 4.33
A -------- 6.00 ------- 5.00 ------- 4.00
A- ------- 5.67 ------- 4.67 ------- 3.67
B+ ------- 5.33 ------- 4.33 ------- 3.33
B -------- 5.00 ------- 4.00 ------- 3.00
B- ------- 4.67 ------- 3.67 ------- 2.67
C+ ------- 3.00 ------- 2.67 ------- 2.33
C -------- 2.67 ------- 2.33 ------- 2.00
C- ------- 2.33 ------- 2.00 ------- 1.67
D+ ------- 1.33 ------- 1.33 ------- 1.33
D -------- 1.00 ------- 1.00 ------- 1.00
D- ------- 0.67 ------- 0.67 ------- 0.67
F -------- 0.00 ------- 0.00 ------- 0.00

Courses that are not marked specifically as honors or accelerated will be treated as regular or comprehensive courses in the evaluation of grades for the purpose of computing class rank. Individual grade point averages are calculated by computer using the fractional credit to reflect that portion of the course which has been completed. If you want information regarding the weight of courses, a sheet will be provided by the registrar.


If a student earns F's in both grading periods during a semester, no credit will be granted regardless of the final exam grade. If a student withdraws from a course prematurely, partial credit will not be granted.

In cases where the student has not completed the course requirements, an incomplete will be recorded. Any incomplete must be make up within two weeks after the next grading period begins unless an administrative extension is granted. If a student does not complete the work within this time frame, the incomplete will become an "F". When all work is completed and the grades average out to a passing level, credit will be granted.

For transfer students who enter AHS at or near the mid-year, it may be necessary to schedule a portion of a semester course to make an adequate schedule. In these cases (providing the student does satisfactory work), partial credit may be granted.


Honor Roll selections will be based on an average of all grades received for each nine-week grading period. Principal's Honor Roll is achieved with a 3.00 to 3.49 average, having no grades below a B-. Merit Honors are achieved with a 3.50 to 3.99 average. Cum Laude honors are for averages between 4.00 and 4.49. Magna Cum Laude honors are for averages of 4.50 and 4.99. Summa Cum Laude honors are for averages of 5.00 and above. This ranking will be integrated with the graduation recognition process. A student may also qualify for special recognition by teacher nomination.


Final examinations are given in all courses at the end of the first and second semesters. The dates and times of exams will be published by the administration. Semester and final exams can be taken early only with written approval of both the classroom teacher and the building administrator. Written approval to take an exam early must be obtained from the principal at least five days prior to the published date of the exam. Appointments to take an exam early once approved by administration will be made at the discretion of the classroom teacher. If a student fails to report for a final examination, the teacher will assign an incomplete for the course which can be made up only if the absence is excused. Make-up exams must be arranged between the student and each classroom teacher. The teacher will leave make-up exams in the assistant principal's office. All make-up exams must be completed within two weeks of the published exam date. Students who fail to complete their make-up exams within the two week period will receive a zero "0" on the exam.

Students may leave school after completing final exams if their name is not listed as ineligible. Those students who are qualified to leave must have a note from their parents/guardian to be excused from school.