1. The annual meeting of the full membership of the association will be held in the fall of each year, usually at the fall conference.

2. In addition to the annual meeting, there may be meetings of the full membership at conferences given or sponsored by the association.

3. In addition to the above, there are at least four (4) meetings annually of the Executive Board.

4. The presence of 40% of the Executive Board will constitute a quorum.

5. At least one professional conference is held annually. More may be planned if it is deemed desirable.

6. The slate of officers and area representatives prepared by the Nominating Committee shall be presented to the membership at the fall meeting. New officers and area representatives take office on January 1, of the year immediately following their election, the beginning of the new fiscal year.

7. The term of office for the President and Vice President shall be one year. The Vice President shall succeed to the office of President. The term of office of the Secretary and Treasurer and Area Representatives shall be two years. One area representative from each area shall be elected in even numbered years and the other area representative from each area in odd numbered years. Only members from the area will vote for the area representative. All officers and area representatives are eligible for reelection to one succeeding term.

8. Members of the Executive Board may spend up to $25 on necessary business expenditures that are not preauthorized and be reimbursed by the Treasurer. Expenditures for more than $25 must be authorized by the Executive Board before being payable.

9. The Resource Committee is authorized to spend up to its budgeted amount annually on the purchase of films and other audiovisual aids.

10. The Workshop Chairperson planning workshops and conferences for the association may rely on a certain subsidy from the organization, if necessary, in order to keep the expense for participants at a reasonable level for members and a lesser amount for students. The Workshop Chairperson should try to keep the cost to the organization to a reasonable amount within the guidelines from the Board.

11. The Secretary is responsible for all mailings in the membership as authorized by the Board and shall be reimbursed for it.

The duties and responsibilities of the President are:

1. To preside over all meetings of this membership and the Executive Board.

2. To coordinate the duties of the other officers and area representatives and to insure appropriate discharge of responsibility.

3. To represent or choose a representative to represent, A.A.O. and the interests of its members in Ohio and the U.S. This includes represent A.A.O. at the Legislative Council meetings of O.S.L.H.A. and at aphasiology meetings set up by A.S.H.A

4. To set up regular Executive Board meetings at least quarterly for all officers, Area representatives, and chairpersons. Contact officers to determine convenient dates and mail out notices and agenda at least 3 weeks prior to meetings or have the secretary do so. One of those meetings should be an orientation meeting for those elected and taking office in January as well as for those is continuing in office. This meeting is used for planning the year's programs, workshops, etc.

5. To stimulate activities of interest to aphasiologists in Ohio and to lead in the development of programs of continuing education for aphasiologists in Ohio.

6. To appoint chairpersons for all standing committees designated in the bylaws or established by the Executive Board and be sure that committee work is progressing.

7. To work with the Program Chairperson in preparing programs for the O.S.L.H.A. convention and other meetings.

8. To be sure that the Nominating Committee selects officer candidates for presentation at the annual meeting and that ballots are mailed out within 30 days after the meeting and well before the rotation of officers in January.

9. To lead in planning conferences each year with the Executive Board and Chairperson of the Program Committee.

10. To provide annually a list of Congressional Action Contacts throughout the state to all of the Area Representatives so that they may establish contact with the one neared to them. This list may be obtained through the state Coordinator of C.A.C.s.

11. To invite Ohio universities with graduate departments in speech pathology to select outstanding aphasia students to attend A.A.O. workshops and for the A.A.O. award for outstanding students.

The duties and responsibilities of the Vice President are:

1. To serve as Chairperson of the Professional Services Committee and of the Nominating Committee.

2. To serve as consultant to each of the standing committees and aid in the accomplishment of the business of each.

3. To perform a11 the duties of the office of President in the absence or inability of that officer to act.

4. To thoroughly acquaint himself with the bylaws and procedures of the association so that he may take over as President at the January shift of office.

The duties and responsibilities of the Secretary are:

1. To record the minutes of all meetings of the Executive Board and the full membership and mail those out to the entire membership within three (3) weeks after these meetings. These minutes, in addition to all attachments and addenda, which are adopted by the Board, will constitute the newsletters of the association. These addenda will include courses of interest to members, updates on the film library, and membership lists, information that any member wishes to share with the rest of the membership, information about jobs available, etc.

2. To carry on all correspondence and secretarial work directed by the President and Executive Board.

 3. To mail out notices of meeting at least 3 weeks in advance, if the President requests. (The President may find it simpler and more efficient to do this mailing him/herself.)

4. To mail out, in cooperation with the Nominating Committee, ballots for new officers each year within 30 days after the annual fall meeting and well before the rotation of officers in January.

5. To receive names/addresses /phone numbers/geographical areas of all new members from the Membership Chairperson.

6. To include these new members in the next issue of the minute.

7. To maintain an updated list of members, including both home and office addresses and phone numbers, and geographical areas. This will be necessary for the Secretary's mailings and will serve as good double chock with the Membership Chairperson's list.

8. To maintain a complete file of newsletters and other documents of the association.

9. To sent extra copies of minutes to membership chairperson to be forwarded to new students.

The duties and responsibilities for the Treasurer are:

1. To be Chairperson for the Finance Committee.

2. To be responsible for the custody of funds of the organization.

3. To maintain appropriate records to reflect the receipt all monies and the payment of bills as authorized by the Executive Board.

4. To submit an itemized financial report of all meetings of the membership and Executive Board.

5. To receive all dues money from the Membership Chairperson and deposit it in the A.A.O. account.

6. To pay all bills and reimbursements within the limits of the approved budget. Receipts must accompany bills.

7. To pay bills submitted by officers and committee chairpersons, which are incurred in the service of the association but not allotted in the annual budget. i.e. up to $50. Receipts must accompany all bills.

The duties and responsibilities of an Area Representative are:

1. To attend all Executive Board meetings and all regular membership meetings.

2. To act as liaison between members in their area and the Executive Board.

3. To promote active membership in A.A.O. from their area by having membership applications available and by actively contacting prospective members in both work and training situations.

4. To contact all members in their area (by phone or mail) at the beginning of their term in office to introduce themselves and to explain their function as liaison.

5. To maintain a mailing list of all A.A.O. members within their geographical area. They will pass this list on to the representative who succeeds them in office at the end of their term.

6. To check each mailing in order to update their area membership roster and to contact new members and welcome them to the organization.

7. To contact all members in their area before each Execute Board meeting to see if there are any concerns to be taken to the meeting.

8. To solicit members interested in chairing committees, doing committee work, being an area representative, etc.

9. To act as a member of the Nominating Committee and prepare the annual slate of new officers.

10. To receive from the President, Executive Board, or Legislative Committee an, information in regard to important pending legislation, and to solicit the same information by establishing a contact with the A.S.H.A. Congressional Action Contact nearest to them. The President will supply a list of C.A.C.’s throughout the state will be supplied by the President. Area Representatives will then contact Senators and representatives. Area Representatives will then contact Senators and Representatives supporting legislation favorable to rendering of Speech Pathology services to neurogenically impaired patients. They will also solicit members in their area. To contact congressmen to support the same legislation.

11. To recommend members from their area to the Nominating Committee who they feel would be competent persons to succeed them in office.

12. To serve as a reporter to the A.A.0 EXCHANGE. To this end the Area Representative will solicit articles from members for inclusion in the EXCHANGE.

13. To coordinate responsibilities with the other representatives from their area.

 

Finance

The Chairperson of the finance Committee will be the Treasurer. The duties and responsibilities of the Committee are:

1. To prepare a budget for the fiscal year beginning the first day of January.

2. To present this budget to the Executive Board for approval at the first executive board meeting of the year.

3. In the preparation of the annual budget. the Treasurer should contact all board members and officers to determine their fiscal needs for the forthcoming' year based on past needs and anticipated new needs.

Professional Services

The chairperson of this committee will be the Vice President. The duties and responsibilities of this committee are:

1. To disseminate and exchange information relative to rehabilitation programs for neurogenically-impaired patients with other professional and professional groups.

2. To develop and promote systems of services to the neurogenically impaired population throughout the state of Ohio.

3. To serve as the liaison the Stroke Club Subcommittee and the Board. The Chairperson may serve as the chair of

the Stroke Club Subcommittee or select another member to do so. The chairperson of the Subcommittee shall be a member of A.A.O. with an interest in or association with a stroke club.

4. To serve as the liaison between third party payers and the membership of A.A.O. by any or all of the following methods

• Disseminate current and new information via articles in the A.A.O. EXCHANGE.
• Make pertinent announcements at Executive Board meetings, which will reach A.A.O. members via Minutes.
• Be available to receive and follow-up on written questions and problems received from A.A.O. members.

5. To periodically poll the A.A.O. membership in order to probe for problem areas in third party reimbursement procedures that should become the focus points for this committee's current work.

6. To keep the membership informed as to developments in the existing professional review system.

7. To participate in the development of clinical self-assessment programs for patient care.

Legislative:

The duties and responsibilities of this committee are:

1. To keep the membership informed as to current legislation that concerns the rehabilitation of neurogenically impaired patients.

2. To notify all Area Representatives when current legislation is pending and it would be advantageous for them to contact their congressmen. To provide Area Representatives with information necessary to enable the representatives to carry out the desired contacts.

 3. To be active in developing and promoting legislation for the improvement in care and treatment of people suffering from aphasia and other neurogenic disorders.

Membership and Registry

The duties and responsibilities of this committee are:

1. To have membership forms printed: a. Have them available at A.A.O. meetings. O.S.L.H.A. meetings, etc.

• Have them available at A.A.O. meetings, O.S.L.H.A. meetings, etc.
• Periodically send forms to Area Representatives to recruit new members.

2. To mail out renewal notices to each member annually and second notices 6 weeks later. The Membership Chairpersons will notify the Secretary and update the computer if dues have not been paid 3 months after the initial renewal notice was sent and the name will be removed from the mailing list.

3. To maintain records of new members and renewals.

• Membership Chairperson will receive membership applications.
• Forward dues to Treasurer.
• Forward names, addresses, phone numbers, and geographical areas of new members and renewals to and update computer for mailing /membership list.
• Keep applications on file, alphabetized. for each year. These files should be maintained for 2 years only.
• Keep tally of A.A.O. members who belong to O.S.H.A. and provide this list to O.S.L.H.A.
• Maintain an updated list of members and computerized information preferred mailing address. phone numbers (home and work), membership classifications. work setting. position. certification. degree, membership of O.S.L.H.A. and A.S.H.A., and geographic area.
• Send Area Representatives a list of members in their area after dues have been reviewed in August.

4. To forward membership forms to members for completion when dues are sent without application or with partially completed application.

5. To forward application forms and AA0 fact sheet to anyone making inquiries about becoming an A.A.O. member.

6. To continue to promote A.A.O. through stimulating interest in and spreading knowledge about its activities throughout Ohio and surrounding areas. To promote new members.

7. To maintain a computerized registry list of all agencies who render services to the neurogenically impaired population throughout the state of Ohio.

8. The names of non-renewing members of A.A.O. will be give by the Membership Chairperson to the appropriate

Area Representative who can personally contact the individual.

9. To send the following information to each member:

1. Bylaws
2. membership list
3. Materials Resource List
4. minutes of last meeting
5. library order form
6. descriptions of film and tapes in film library
7. A.A.O. pamphlet
8. publications order form
9. List of Executive Board members

10. To have address labels made up and available to A.A.O. conference chairpersons or other individuals or organizations with approval from the executive board.

Nominating

The Nominating Committee will consist of all Area Representatives. The Vice President will be the chairperson of this committee. The duties and responsibilities of this committee are:

1. To prepare and submit a slate of nominees for all elected offices to be presented to the Executive Board at its Meeting proceeding the annual meeting of the general membership. Members are given an opportunity to express their interest in serving as officers or Representatives. either through a special mailing or by announcement-in the regular newsletter. After receiving this input, the committee prepares its slate of qualified candidates. Consent must be gained from each candidate to place his name on the ballot. Usually 2 candidates are sought for each position. but if only 1 candidate appears to be interested or quantified, only 1 shall be included on the slate. The slate will then be presented to the general membership at the annual meeting and opened to nominations from the floor.

2. To prepare ballots for mailing to all members from the above-prepared slate. The ballots are to include a brief resume of each candidate and must be sent out by no later than 30 days following the annual meeting and returned to the Nominating Committee. At least 20 days must be allowed for the membership to return their ballots to the Nominating Committee.

3. To count the ballots, a committee of at least three members shall be selected from the general membership to perform the duty. Ballots must be returned in official envelopes and the sealed ballots will then be placed in a ballot box and opened in the presence of three members. The results of their count shall be contained in a report to the President, who shall then notify each candidate of the result of the election.

Program

The duties and responsibilities of this committee are:

1. To plan and execute, with other A.A.O. members throughout the state, conferences and other in-service programs to assist professionals in continued education in the management of neurogenically impaired patients. The program chairperson will determine the number of conferences to be held, with at least one annually.

2. To have a conference chairperson selected and a planning initiated a calendar year ahead of the proposed time of the workshop.

3. To refine the Conference Preparation Format in the Procedures Manual by adding or revising any information they feel will be helpful to members giving conferences.

4. To be responsible for the planning of A.A.O. booths at state and national conventions, when the association decides to undertake these projects. A chairperson should be appointed to be in charge of each booth and to oversee plans as they progress.

5. To plan A.A.O.'s participation at the O.S.L.H.A. Convention annually in cooperation with the Executive Board. To be responsible for establishing topics and format of programs. arranging for speakers, securing meeting space and audiovisual aids. submitting proposals to O.S.L.H.A. in response to the " Call for Papers." etc. In summary, to be fully responsible for the execution of A.A.O.'s contribution to the O.S.L.H.A Convention.

6. To write thank you letters to all participating speakers in conferences and meetings.

7. To arrange for conference evaluation at the completion of each conference, in cooperation with the conference chairperson.

8. To solicit ideas and suggestions from the membership and the Executive Board for desirable conference topics and speakers.

Publications

The duties and responsibilities of this committee are:

1. To publish and distribute information regarding aphasia rehabilitation services and research to all members of the association and other appropriate professional persons and agencies.

2. To be responsible for the publication of the A.A.O. EXCHANGE.

3. To publish forms letterheads. Materials Resource Lists, etc.

Resource Library

The duties and responsibilities of this committee are:

1. To recommend and solicit ideas for new audiovisual materials for use by members.

2. To send audiovisual materials to members requesting it. Notify members upon receipt of their request as to availability of material.

3. To update film library requests form upon receipt of new materials and forward to Secretary to be included in the next mailing.

4. To maintain a tape recording library of lecture tapes and to report their availability to the general membership.

5. To maintain contact with the Computer Subcommittee Chairperson.

History

The duties and responsibilities of this committee are:

I. To maintain information of historical interest to the members of A.A.O.

2. To review annually significant events of the year and submit the review to the spring issue of the A.A.O. EXCHANGE.

3. To maintain a complete file of newsletters, brochures, EXCHANGES, etc. of the association.

Computer Committee

The computer committee will provide information to the membership about computer equipment and utilization. resources available and software. The duties and responsibilities of this committee shall include the following:

1. Provide a resource list of organizations and publications, which have useful information for professionals using computers to treat neurogenically, disordered persons with language. speech, cognitive or other communication problems.

2. Compile and maintain a library of software that will be available to members at cost.

Structure

The duties and responsibilities of this committee are:

To review, by-laws and procedures manual for changes and recommend such changes to the Executive Board.

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